Activities and committees:

• The PhD committee at Physics and Astronomy consist of the following members:
  • Karsten Riisager, head of the committee, kvr@phys.au.dk
  • Brian Julsgaard, brianj@phys.au.dk
  • Jan Arlt, arlt@phys.au.dk
  • Steen Hannestad, steen@phys.au.dk
  • Jill Miwa, miwa@phys.au.dk
  • Josefine Robl, PhD student, robl@phys.au.dk
  • Laura Slumstrup, PhD student, slumstrup@phys.au.dk

• The program committee members are available for discussing issues, progress etc. related to your PhD project.
• Read about AU’s meeting point for PhD students here.

Admittance card:

• Issued by Building Service - caretakers. Get a form and sign it by Ann-Berit Porse Stærkær, 1522-314.

Caretakers: 

• Building 1532, 3. floor, email: NT-BygVest.Bygningsservice@au.dk. The office is open Tuesdays 10:00 – 11:00.

Committees:

• An overview of the committees at Physics and Astronomy can be found here.

Communication:

• AU Dictionary, AU Translate, guidelines etc. can be found here.

Computer:

• Ask your supervisor.

Conferences:

• Make an agreement with your supervisor about participation and expenses.

Course catalogue:

• Scientific courses and transferabel skills courses.

Courses - sign up:

• mit.au.dk → stads selfservice.

CWT:

• You can book your trip via the Carlson Wagonlit Travel portal, but your travel profile must be activated before you can get access to this. Ask your group’s secretary for help.

Employee service:

• Here you will find useful information related to your job.

Forms:

• Most of AU’s forms are unfortunately in Danish. Ask your group’s secretary for help.

Going abroad:

• Go to the GSNS general guide or to the specific site for PhD students at Physics & Astronomy.

Holiday:

• Days of holiday earned must be taken. You agree with your supervisor as to when to take holidays. The contact person at the department for registration is secretary Heidi Pedersen, room 1522-312, heidi.pedersen@phys.au.dk. A holiday registration form must be handed in to Heidi. Read about the rules here.

HR:

• Most HR services for PhD students are covered by our graduate school. Contact PhD partner Karen Konradi, konradi@au.dk, phone 93 52 22 92, room 5221-216.

Illness:

• Report illness to your supervisor. A declaration of absence in case of illness must be handed in to secretary Heidi Pedersen, building 1522, room 312 

IndFak:

• IndFak is used for settleling expenses. Ask your group’s secretary for help.

International Centre:

• International centre offers a wide range of services. Take a look at their website here.

International club:

• The Aarhus University International Club. Read more about it here.

Insurance:

• The rules for insurance, who is covered, how and when are explained here.

IT- HelpDesk: 

• HelpDesk is situated in room 1521-310 / telephone 8715 0944 / aarhus.st.it@au.dk. Find out more about IT services here.

Key:

• If you need a key to your office you can contact secretary Ann-Berit Porse Stærkær, 1522-314. Students pay a deposit for a key.

Library:

• AU Library, building 1536, 2. floor, or click here.

Mail tray:

• You have your own mail tray, building 1520, room 118

Mit.au.dk:

• Self-service site with log in – ask your group’s secretary.

MyPhD:

• General information about MyPhD can be found here.
• The log on site to MyPhD includes both a user guide and a comprehensive guide see MyPhD user guides for PhD students (au.dk)

News:

• Check out news, events and useful links here and here.

Office supplies: 

• If you are employee you can find office supplies in hallway-cabinet before room 316 & 320 in building 1522.
  In bulding 1524 room 114A you can find envelopes, folders, lamination machine and scale.
  In building 1520 at the hallway-cabinet before room 120 you will find IFA's key-cabinet (for cars and bicycles) next to the Faculty's key-cabinet.

Parental leave:

• You must notify your department or section and GSNS no later than three months before the expected date of delivery for the mother and one month before the expected date of delivery for the father. More information and special forms for this purpose are available here. 
• Here you can find rules for parental leave (valid from 2. August 2022).
• For non-employed PhD students please contact PhD-partner Winni Siig Nielsen, Jens Baggesens Vej 53, building 5221, room 213.

PhD theses:

• For a list of PhD theses see PhD theses (au.dk)

Photo:

• All employees are encouraged to get their picture taken. Ask Jens Hartmann Schmidt, for help or book online. He will also upload the photo to your contact information on AU’s website.

PS!:

• Join PS!, the association for staff and students at Physics and Astronomy, by contacting Heidi Pedersen, building 1522, room 312 or Brigitte Henderson, building 1520, room 524.

PURE:

• Pure is an IT system designed to collect, maintain and display data related to research production. Pure data, including the researchers' publications, research activities, and projects, are displayed on the researchers' personal AU website. Ask your group’s secretary for help.

RejsUd: 

• AU’s system for handling travel expenses. Ask your group’s secretary for help regarding forms and guidance.

Rooms:

• Heidi Pedersen, room 1522-312, can help you book rooms.

Salary: 

• For questions regarding your salary contact the PhD partner for Physics & Astronomy, Karen Konradi.
• Otherwise you can contact the Payroll Office by email at lonNT.hr@au.dk. Other contact information can also be found here (look under Team NAT-TECH).

Social Activities:

• Visit the Friday bar every Friday at 16:00 in room 1525-229 and look at the Facebook group for PhD students at IFA. The group is called ‘Ph.D. at IFA’

Software:

• Contact AU IT. Look under IT HelpDesk.

Study place:

• The committee for study places allocates the available desks twice a year. Contact Niels Munch Mikkelsen.

Travels:

• Coordinate your travel with your supervisor and your group’s secretary.

Webmail:

• Find manual and domain information to log on to webmail here.

Website:

• The Department of Physics and Astronomy.

Work environment and safety:

• Find a list of contacts, safety-at-work representatives and links to relevant security issues here.

Working hours:

• Coordinate your work schedule with your supervisor.