Activities and committees:

• The PhD committee at Physics and Astronomy consist of the following members:
  • Karsten Riisager, head of the committee, kvr@phys.au.dk
  • Brian Julsgaard, brianj@phys.au.dk
  • Jan Arlt, arlt@phys.au.dk
  • Steen Hannestad, steen@phys.au.dk
  • Alberto Imparato, imparato@phys.au.dk
  • Anton Lauenborg Andersen, PhD student, anton.andersen@phys.au.dk
  • Laura Slumstrup, PhD student, slumstrup@phys.au.dk

• The program committee members are available for discussing issues, progress etc. related to your PhD project.
• Read about AU’s meeting point for PhD students here.

Admittance card:

• Issued by Building Service - caretakers. Get a form and sign it by Ann-Berit Porse Stærkær, 1522-314.

AURUS: 

• AU’s system for handling travel expenses. Ask your group’s secretary for help regarding forms and guidance.

Caretakers: 

• Building 1532, 3. floor, email: STBYG2service.okoplan@au.dk, phone: 871 50526. The office is open Tuesdays 10:00 – 11:00.

Committees:

• An overview of the committees at Physics and Astronomy can be found here.

Communication:

• AU Dictionary, AU Translate, guidelines etc. can be found here.

Computer:

• Ask your supervisor.

Conferences:

• Make an agreement with your supervisor about participation and expenses.

Course catalogue:

• Scientific courses and transferabel skills courses.

Courses - sign up:

• mit.au.dk → stads selfservice.

CWT:

• You can book your trip via the Carlson Wagonlit Travel portal, but your travel profile must be activated before you can get access to this. Ask your group’s secretary for help.

Employee service:

• Here you will find useful information related to your job.

Forms:

• Most of AU’s forms are unfortunately in Danish. Ask your group’s secretary for help.

Going abroad:

• Go to the GSNS general guide or to the specific site for PhD students at Physics & Astronomy.

Holiday:

• Days of holiday earned must be taken. You agree with your supervisor as to when to take holidays. The contact person at the department for registration is secretary Heidi Pedersen, Information Office, building 1520, heidi.pedersen@phys.au.dk. A holiday registration form must be handed in to Heidi. Read about the rules here.

HR:

• Most HR services for PhD students are covered by our graduate school. Contact PhD partner Karen Konradi, konradi@au.dk, phone 93 52 22 92, room 1520-129.

Illness:

• Report illness to your supervisor. A declaration of absence in case of illness must be handed in to secretary Heidi Pedersen, Information Office, building 1520, 

Information desk:

• Here they can help you book rooms, and if you are employee acquire paper and pencils etc. building 1520.

International Centre:

• International centre offers a wide range of services. Take a look at their website here.

International club:

• The Aarhus University International Club. Read more about it here.

Insurance:

• The rules for insurance, who is covered, how and when are explained here.

IT- HelpDesk: 

• HelpDesk is situated in room 1521-310 / telephone 871 54010 / aarhus.st.it@au.dk. Find out more about IT services here.

Key:

• If you need a key to your office you can contact secretary Ann-Berit Porse Stærkær, 1520-629. Students pay a deposit for a key.

Library:

• AU Library, building 1532, 2. floor, nymunkegade.library@au.dk, or click here.

Mail tray:

• You have your own mail tray in the room behind the Information.

Mit.au.dk:

• Self-service site with log in – ask your group’s secretary.

News:

• Check out news, events and useful links here and here.

Office supplies: 

• If you are employee you can ask at the Information desk for office supplies.

Parental leave:

• You must notify your department or section and GSNS no later than three months before the expected date of delivery for the mother and one month before the expected date of delivery for the father. More information and special forms for this purpose are available here. 
• For non-employed PhD students please contact PhD-partner Camilla Mikkelsen, room 1521-114.

PhD-Planner:

• General information about the purpose of the PhD planner can be found here.
• The log on site to the planner which also includes both a quick guide and a comprehensive guide is here.

Photo:

• All employees are encouraged to get their picture taken. Ask Rune Pilgaard Bloom, for help. He will also upload the photo to your contact information on AU’s website.

PS!:

• Join PS!, the association for staff and students at Physics and Astronomy, by contacting Heidi Pedersen at the Information Office in Building 1520. You can also get a leaflet at the Information Office or click here.

Salary: 

• For questions regarding your salary contact the PhD partner for Physics & Astronomy, Karen Konradi.
• Otherwise you can contact the Payroll Office by email at lonST.hr@au.dk. Other contact information can also be found here (look under Team NAT-TECH).

Software:

• Contact AU IT. Look under IT HelpDesk.

Study place:

• The committee for study places allocates the available desks twice a year. Contact Henriette Elisabeth Lund.

Travels:

• Coordinate your travel with your supervisor and your group’s secretary.

Webmail:

• Find manual and domain information to log on to webmail here.

Website:

• The Department of Physics and Astronomy.

Work environment and safety:

• Find a list of contacts, safety-at-work representatives and links to relevant security issues here.

Working hours:

• Coordinate your work schedule with your supervisor.