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Dissertation and defence

Rules and procedures

Three months before you hand in your dissertation, you and your main supervisor will receive an email from GSNS with practical information about the process. The general rules and procedures for the PhD dissertation and defence are described in Sections 11 and 12 in the GSNS regulations.

LaTeX template

You may use this LaTeX template for your dissertation.

Screening of PhD dissertations

All PhD dissertations handed in at Science and Technology will be screened for plagiarism (and self-plagiarism) via iThenticate. If the system registers duplicate text, this will be checked by the Jes Madsen from GSNS and Anders Møller. If problems regarding plagiarism are detected, you will be notified within two-three weeks after handing in your dissertation. 

To avoid plagiarism, the library has published some good advice on their website. If you have any specific questions regarding the screening of your dissertation or plagiarism please reach out to your supervisor or Anders Møller, who can advise you.


The PhD defence begins with a 45 minutes lecture by the student, followed by (typically) 45-60 minutes of discussion between the student and the evaluation committee.

Final version of the dissertation

PhD students often wish to perform minor corrections of the dissertation after a successful defence, for example, to fix typos. If you wish to make such corrections, you need to describe the corrections in detail to the chairman of your evaluation committee and get the approval before uploading a new version to PURE. If you can't access PURE you can send the new version as a PDF, together with the approval by the chairman, by email to our PhD manager. That version will then be made available online and at the library instead of the one that was handed in before the defence.

Note that this possibility is limited to minor corrections only - considerable revisions are not permitted. Unless other agreements are made, this process must be completed within two weeks after the defence. 

PhD reception

When you have finished your PhD at Computer Science, you may want to organize a small reception for your colleagues, friends, and family. The reception is arranged by you and paid out of your own pocket. The reception usually takes place immediately after the defence.

If you do not want to cook yourself, we can recommend ordering food (and don't forget to ask for plates, forks, and spoons) from either Matematisk Kantine or Studenterhusfonden (around 70 DKK/person). Remember to ask for a giro card, as the department will otherwise receive an electronic invoice. 

Wine and champagne glasses can be borrowed from the kitchen (hopper-229) or coffee room, and must be placed in the dishwasher in the coffee room after the reception.

Most choose to have the reception in the exam room. If the reception is outside normal lunch hours (11:30-13:00) you can book the Hopper coffee room for the reception via the calendar system (5346-242). If the reception is during lunch hours, contact Henriette G. Farup for other options. Note, that Matematisk Kantine will not deliver food, if the reception is in the Nygaard building. Used service from the canteens must be placed in Ada-113 after the reception for pick-up the following day.

Remember to clean up after your reception.

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